Nothing pays out without the right sign-off.
Multi-level rules route every bill to the right approver — one tap on mobile, every decision on a permanent audit trail.
Approve from your phone, watch it pay & sync.
Tap approve on the pending bill, generate the PayNow QR, then simulate the scan and watch it settle and reconcile — try it:
Approval by hallway conversation doesn't scale.
Bills wait in inboxes, nobody remembers who said yes, and when something looks wrong six months later there is nothing to check. The bigger the team, the more expensive the ambiguity.
ArcPay turns the informal “boss said okay” into a control: rules decide who must approve, the app collects the taps, and the record keeps itself.
Approvals on rails.
Rules that route
Multi-level approval rules send each bill to the right approver automatically — no forwarding, no chasing.
One tap on mobile
Approvers see the invoice and the extracted details side by side, and sign off from their phone.
Permanent audit trail
Who approved what, and when — recorded on every payment, forever.
A hard gate
No payment leaves until the approval chain completes. Not a convention — a control.
The audit trail is for future you.
Six months from now, when a supplier claims non-payment or an auditor asks who authorised a transfer, the answer is on the record — with names and timestamps — instead of in someone’s memory.
It is also what makes delegation safe: you can hand approval authority down without losing sight of what was approved.
Questions, answered.
How do approval rules work?
You define the levels and who sits at each one; ArcPay routes every bill through the chain automatically. Simple single-approver setups and multi-level chains both work.
Can approvers work from their phone?
Yes — that is the default experience. The approver sees the invoice image and the extracted details together and signs off in one tap.
Can anyone bypass the chain?
No. Payment release is gated on the approval chain completing. There is no side door, including for admins.
What gets recorded?
Every decision — approve or reject — with who made it and when, attached permanently to the bill and visible in the audit trail.
What happens when an approver is away?
Bills wait visibly in the pending queue rather than disappearing into an inbox, so a colleague or the business owner can see exactly what is stuck and why.
Put approvals on rails.
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