You’re brilliant at the work and terrible at chasing money for it. That’s normal. Automate it.
ArcPay bills your retainers on schedule, follows up on overdue invoices so you don’t have to, and tells you which clients actually pay on time.
From SGD 49/month · Built for Singapore · Syncs with Xero
The problems nobody else talks about
Every agency tool obsesses over timesheets and utilisation — almost nothing fixes what happens after the invoice goes out.
Chasing feels like it damages the relationship.
So founders delay the reminder, then send an apologetic one, then wait again. Meanwhile the client’s finance team simply pays whoever follows up — the squeaky wheel gets paid first.
Retainers drift.
The monthly invoice goes out on the 1st… when someone remembers. A retainer billed on the 9th gets paid in month two. You’ve silently given every client an extra week of credit.
Revenue concentration sneaks up.
Two anchor clients become 60% of revenue, and nobody notices until one of them “restructures the engagement.”
The system chases. You keep the relationship.
Recurring invoices
Fire on schedule — retainers, maintenance agreements, monthly programs — with no human trigger required.
Automated reminder sequences
That are polite, firm and relentless: before due date, on due date, and escalating after. The system is the bad cop, so you never have to be.
Client payment scorecards.
Average days to pay, trend, and outstanding exposure per client — the data you need for the “we’re moving you to payment-in-advance” conversation.
AI CFO concentration alerts
“Client A is now 38% of trailing-90-day revenue” is something you should hear from your software, not discover in a crisis.
Approvals & roles
So a project lead can raise the invoice but only you release it.
The 1st of the month runs itself.
It’s the 1st — every retainer and maintenance invoice fires on schedule.
A project lead raises a one-off scope invoice; it queues for your release.
You release it in one tap between meetings.
Pre-due reminders go out on last month’s invoices — polite, firm, automatic.
One invoice crosses a week overdue; the sequence escalates without you drafting a word.
A concentration alert flags an anchor client’s growing share of revenue — early, while it’s still a strategy question.
Every invoice out on the 1st, every reminder sent on time — and you never once had to play the bad cop.
Cash flow is a system, not a personality trait.
ArcPay is built in Singapore for Singapore agencies and consultancies — GST-native, Xero-connected, and priced for SMEs.
Start free- Retainers billed on the 1st, every month, without fail
- Reminders sent 100% of the time, awkwardness 0% of the time
- Concentration and payment-behavior risk visible early