Your teachers teach. Your admin shouldn’t spend term break chasing 60 parents.
ArcPay issues every term’s fees on schedule, tracks who’s paid, and sends the reminders — including the awkward second and third ones.
From SGD 49/month · Built for Singapore · Syncs with Xero
The problems nobody else talks about
Every education tool talks about scheduling and attendance. Almost nothing fixes what happens between the class list and the money actually arriving.
Billing volume spikes four times a year.
300 students × 4 terms = 1,200 invoices, all raised in the same two weeks, each slightly different: sibling discounts, deposits, materials fees, pro-rated joins. Done manually, term-start is an admin crunch and errors are guaranteed.
Parents don’t refuse to pay — they forget.
PayNow makes paying easy but tracking hard: 40 identical-looking transfers with reference numbers like “Emma March” need matching to actual invoices. Meanwhile the genuinely unpaid ones hide among the unmatched.
Credits and adjustments compound.
Make-up classes, mid-term withdrawals, transferred deposits — each one a small adjustment that, untracked, turns next term’s billing into archaeology.
Template it once. Bill every term in an afternoon.
Recurring term billing
With per-student amounts, discounts and add-ons templated — 1,200 invoices issued in an afternoon, correctly.
Reconciliation engine
Matches the flood of PayNow inflows to invoices, surfacing the genuinely unpaid instead of burying them among the unmatched.
Reminder sequences tuned for parents
Gentle before due date, clear at due date, firm after — sent every time, so no teacher ever has to raise money at pickup.
Credit notes and adjustments
Tracked against the student’s account, so carry-overs into next term are automatic, not archaeological.
AI CFO
The health metric of the whole business, on demand.
“What’s my collection rate 14 days into the term versus last term?”The first day of term, handled by lunch.
Admin opens the term template — per-student amounts, sibling discounts and materials fees already set.
The whole term’s invoices issued in one run, pro-rated for mid-term joins.
Reminder sequences armed for every invoice: gentle before the due date, clear on it, firm after.
The first PayNow transfers land and are matched to each student’s invoice automatically.
A make-up credit carried over from last term applies against the family’s account — no digging.
Admin asks the AI CFO for the collection rate so far, then closes the laptop.
Term-start billing finished before the first class of the day let out — and not one fee conversation at pickup.
Fee collection is not a teaching job.
ArcPay is built in Singapore for Singapore education and enrichment centres — GST-native, Xero-connected, and priced for SMEs.
Start free- Term-start billing in hours, not weeks
- Collection rate visible in real time
- Teachers never involved in fee conversations