Your suppliers send 40 invoices a week. Your margins live or die on whether you actually process them.
ArcPay turns the stack of delivery-order chits and phone-photo invoices into a clean, GST-ready ledger — automatically.
From SGD 49/month · Built for Singapore · Syncs with Xero
The problems nobody else talks about
Every F&B tool talks about POS and delivery platforms. Almost nothing fixes the paper pile between your suppliers and your books.
Invoice capture is the bottleneck, not payment.
Vegetable suppliers, seafood mongers, dry goods, beverage distributors — invoices arrive as paper with the delivery, photos on the phone, PDFs by email. By month-end, 10–15% never make it into the books. Every missed invoice is a missed GST input tax claim at 9%.
Ingredient price creep is invisible.
Your chicken supplier raised prices 3% in March and 4% in June. Nobody noticed because nobody compares line items across invoices. Your menu costing is now wrong and your food cost percentage quietly climbed.
Delivery order ≠ invoice ≠ statement.
Suppliers bill against DOs, then send a monthly SOA. Reconciling three documents per supplier across 30 suppliers is a full day of someone’s month.
Snap it, forward it, forget it.
Snap, forward, or upload — AI extraction does the rest.
Every invoice becomes structured data: supplier, line items, quantities, unit prices, GST. No manual entry.
Line-item price tracking.
ArcPay’s vendor insights compare unit prices across invoices from the same supplier and flag creep before it compounds. “Chye sim from Supplier X is up 11% over 90 days” — that’s an alert, not a quarterly surprise.
Approvals that match how kitchens run.
Chef confirms goods received, GM approves payment, finance batches it. Roles and permissions built in.
GST tracker
Accumulates input tax claims in real time, so your quarterly F5 reflects every dollar you’re entitled to claim — not just the invoices someone remembered to key in.
AI CFO
Answers the question that actually matters — with every figure computed from your verified ledger, never estimated.
“What was my food cost as a percentage of revenue this month, and which supplier drove the increase?”Under two minutes of admin. Total.
Morning delivery arrives with a paper invoice.
Kitchen snaps it. Extracted and matched to the supplier in seconds.
Flagged — prawn unit price 8% above trailing average.
GM sees the flag, calls the supplier, gets it corrected.
Corrected invoice approved in one tap.
GST input tax captured for the quarter’s F5.
Total admin time: under two minutes — and the price list corrected for every order after it.
Margins are made in the back office.
ArcPay is built in Singapore for Singapore F&B — GST-native, Xero-connected, and priced for SMEs.
Start free- Recover input tax on invoices that previously never got recorded
- Catch supplier price increases within days, not quarters
- Cut month-end supplier reconciliation from a day to an hour